Summary: Provide administrative support for Real Estate and Corporate attorneys. Provide additional general administrative and office support throughout the firm.
Essential Job Duties and Responsibilities
• Provide general administrative support including but not limited to opening mail, scanning, organizing files, filing, typing, scheduling, copying;
• Open new clients and or matters including creating redwells and file folders;
• Create accurate documents, correspondence, memoranda, labels, etc.;
• Enter billable and non-billable time into time entry system for attorneys;
• Interface with clients as required;
• Cover for Reception as required including but not limited to full days, breaks as required, sorting mail, and maintaining conference rooms;
• Assist other members of the firm as time permits;
• Complete general administrative projects; and
• Other duties as assigned.
Knowledge, Skills, and Abilities:
• Thorough understanding of general office and administrative procedures;
• Excellent communications and interpersonal skills including via email and telephone;
• Ability to follow instructions effectively and efficiently and to provide information with courtesy and tact;
• Ability to maintain effective relationships with clients, other professionals, attorneys, managers and all other Fletcher Tilton PC staff;
• Ability to represent Fletcher Tilton PC in a professional capacity to clients and related professionals;
• Ability to maintain confidentiality on all client matters;
• Ability to be alert to current matters to further results and progress of client matters;
• Must be well organized, detail oriented and self-motivated, able to prioritize numerous tasks and complete them within time constraints;
• Ability to take responsibility for seeing all tasks through to completion;
• Ability to proofread and produce documents that are neat, attractive and free from errors;
• Must have excellent word processing skills and ability to work with a personal computer, operate standard office equipment such as photocopier, facsimile machine, scanner, typewriter and calculator;
• Must be proficient with Microsoft applications and able to learn new technology/software;
• Must be able to lift 10+ pounds;
• Ability to work well in a team environment; and
• Ability to operate the switchboard and to meet and greet clients in a courteous, professional manner.
Credentials and Experience:
• High School Diploma with courses in secretarial/office administration or equivalent; and
• Minimum of three (3) years on the job experience necessary in order to perform administrative duties in a professional services setting; or
• College degree; and
• Internship experience within an office setting.