Job Description
Our client, a boutique financial services firm, is looking to hire an Executive Assistant to provide support to a small team consisting of a Principal, VP, and associates. The ideal candidate will have 7+ years of administrative experience supporting a team in a corporate environment. They are looking for someone who has longevity in their resume that shows they are committed and will be with them for the long-haul. They will possess confidence, a positive attitude and be a team player. The person who will thrive in this role will be a strong communicator.
RESPONSIBILITIES - Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
- Maintain schedules and calendars for the team
- Prepare and submit expenses reports using Concur
- Screen and forward calls, provide information, take messages and schedule appointments
- Prepare and manage correspondence and documents
- Coordinate lunches, dinners and events, if needed
- Ongoing ad hoc projects and special assignments as requested
- Light personal work as needed
- Meeting prep
REQUIREMENTS - 7-10 plus years of prior administrative support or related experience
- Superb written and verbal communication skills
- Excellent knowledge of administrative procedures
- Familiarity with Concur
- Strong working knowledge of computers and relevant software applications, primarily Microsoft Word and Outlook
- Must be punctual, dependable and have possess discretion
- Ability to work well independently and as part of a team!
SALARY $125-135K (DOE) + Discretionary Bonus Opportunity + Excellent Benefits/Perks
HOURS 8:30am-5:30pm + Flexibility for some OT as needed
5 days/week in office
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