Job Description

Job Summary :
We are seeking a detail-oriented and bilingual HR Assistant with proficiency in Spanish and experience using Paychex software. The ideal candidate will be responsible for supporting various human resources functions, including payroll, employee relations, and benefits administration. This position requires excellent communication skills, a strong understanding of HR processes, and the ability to work in a fast-paced environment. The HR Assistant will play a vital role in ensuring smooth HR operations and providing exceptional service to both English- and Spanish-speaking employees.

Key Responsibilities :

• Assist with the day-to-day administration of HR tasks, including payroll processing, onboarding, benefits enrollment, and employee record maintenance using Paychex software.
• Ensure timely and accurate entry of employee data into the Paychex system.
• Help manage payroll processing by verifying employee hours, reviewing pay rates, and ensuring compliance with applicable labor laws.
• Provide support to HR team members in maintaining employee files and ensuring that all records are up to date and in compliance with company policies and legal requirements.
• Assist with employee inquiries regarding benefits, payroll, policies, and procedures in both English and Spanish.
• Maintain effective communication with employees and management regarding HR matters.
• Assist with new employee orientation and assist in ensuring smooth onboarding processes.
• Support recruitment efforts, including job posting, resume screening, and interview coordination.
• Aid in the preparation of HR reports and analytics, ensuring accuracy and timeliness.
• Assist with employee relations issues, ensuring that company policies are followed and resolving issues in a timely manner.
• Perform other HR-related tasks as assigned by the HR Manager.

Required Qualifications :

• High school diploma or equivalent; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Bilingual proficiency in Spanish and English (written and verbal) is required.
• Proven experience using Paychex or other payroll software is strongly preferred.
• Knowledge of HR policies, procedures, and best practices.
• Excellent attention to detail, organizational, and time-management skills.
• Strong interpersonal and communication skills with the ability to build positive relationships across all levels of the organization.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other HR software.

Preferred Qualifications :

• 1-3 years of experience in an HR assistant role or similar administrative position.
• Experience with HRIS systems, payroll processing, and benefits administration.
• Knowledge of federal, state, and local labor laws and regulations.

Work Environment :
This role will be performed in a professional office environment with occasional remote work flexibility. The position may require extended hours during peak periods, such as payroll cycles or open enrollment periods.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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