Job Description

Introduction

Bring your superior customer service skills and ability to multi-task to our collaborative and passionate HR team as a Human Resources Assistant or Human Resources Assistant-Advanced ! This position will provide a wide variety of HR services related to staffing and recruitment and administrative support on other HR related activities to assigned areas within Division of Personnel Management's Region 1 which consists of the Department of Transportation, Public Service Commission, Department of Financial Institutions, Department of Safety and Professional Services, the Higher Education Aids Board and the Department of Administration (along with its attached boards, agencies and commissions).

Our HR team provides timely, consistent, strategic, and friendly HR services to our customers. Our Recruitment and Staffing team is responsible for providing technical assistance to employees, management and applicants on the recruitment and staffing for all Region 1 vacancies. We seek to continuously improve our recruitment strategies and work to develop innovative techniques to ensure we are able to attract and retain the most qualified applicants. Our team is composed of highly motivated, talented individuals who enjoy problem solving and having fun while doing so. This is a great opportunity to take the next step and be an integral part of an awesome team!

This position has the ability to work remotely up to 5 days per week but may be required to report to an office location on occasion to complete certain tasks. This position may be headquartered at any of the following locations:

• Madison at the Hill Farms State Office Building (4822 Madison Yards Way, Madison, WI)
• Green Bay (944 Vanderperren Way, Green Bay, WI)
• Wisconsin Rapids (1681 2nd Avenue S, Wisconsin Rapids, WI)
• Superior (1701 N 4th Street, Superior, WI)
• Eau Claire (718 W Clairemont Avenue, Eau Claire, WI) or in
• Waukesha (141 NW Barstow Street, Waukesha, WI)

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Position Summary

The HR Assistant plays a critical role on our Recruitment and Staffing teams, ensuring that the hiring processes flow smoothly, reviewing and verifying transaction related data before completing entry into our HRIS system, and providing excellent customer service to applicants and hiring managers throughout the recruitment lifecycle. Our HR Assistants work closely with HR Specialists to support their assigned departments and divisions.

As an HR Assistant, you will:

• Assist HR Specialists in recruitment and staffing activities vacancies including facilitating application material review, coordinating interviews, completing criminal background checks, and sending appointment letters.
• Provide assistance to employees, hiring supervisors, and applicants regarding recruitment activities and HR related matters.
• Ensure new hire paperwork is obtained and complete new hire onboarding into the HRIS system.
• Ensure documentation and records related recruitment and selection are filed and retained appropriately.
• Work on projects and provide administrative support to other HR areas, as needed.
• Be part of an awesome HR team!

This position will be hired at the HR Assistant or HR Assistant-Advanced level depending on qualifications.

Salary Information

The HR Assistant (schedue-range 81-05) and HR Assistant-Adv (schedule-range 81-04) has an annual salary of $55,328-$79,144, depending on qualifications and level of the position, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow remote work flexibility, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may need to report to office locations in Wisconsin on short notice.

Qualifications

Minimally qualified applicants will have all of the following:

• Experience analyzing or troubleshooting rules, policies, and/or procedures.
• Experience providing administrative support, such as (e.g. maintaining files and/or records, drafting correspondence, assembling materials, etc.)
• Experience completing data entry and ensuring data integrity.

Well qualified applicants will have experience in at least one of the following:

• Experience providing administrative support for HR related tasks, such as scheduling/ coordinating interviews, payroll, benefits, recruitment eligibility notices, recruitment outreach, etc.
• Experience completing data entry and ensuring data integrity in an HR Information System (such as PeopleSoft, Workday, etc.)
• Experience performing recruitment and selection activities in an HR role such as scheduling/coordinating interviews, creating/auditing position descriptions, conducting background checks or processing hiring documents.

At the HR Assistant-Advanced level, the applicant has experience performing HR Assistant related duties in a civil service environment.

How To Apply

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here . For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here . The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Marley Hellenbrand at 608 267-3269 or marley.hellenbrand@wi.gov. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

Deadline to Apply

The deadline to apply is 11:59PM on Monday, February 17, 2025.

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