Real Estate Executive Assistant Job at IS LUXURY, Las Vegas, NV

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  • IS LUXURY
  • Las Vegas, NV

Job Description

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We seek a highly organized and proactive Executive Assistant to support a top-producing real estate agent within our luxury brokerage. This role ensures smooth day-to-day operations, allowing the agent to focus on client relations and high-level strategy. The Executive Assistant will manage administrative tasks, handle client communications, oversee transaction processes, coordinate client-facing activities (including taking buyers out and showing listings), and contribute to the overall efficiency of the agents business.

Key Responsibilities:

Administrative Support:

  • Manage Agents daily schedule, including calls, emails, and appointments.
  • Prioritize tasks and ensure timely follow-ups.
  • Maintain and organize the agents calendar, scheduling meetings, showings, and travel arrangements.
  • Handle vendor invoices and order office materials as needed

Client and Database Management:

  • Maintain an accurate, up-to-date client database in FollowupBoss.
  • Implement systems for client follow-ups and engagement
  • Initiate communication with potential clients and manage client relationships.
  • Act as a liaison between the agent, clients, title companies, and other relevant parties to facilitate smooth transactions.
  • Coordinate showings, client meetings, and property tours.

Transaction & Listing Management:

  • Prepare listing and buyer presentations, organize showing schedules, and create listing/buyer paperwork.
  • Oversee listings, ensuring all documents are filed correctly and stored in the appropriate systems.
  • Supervise and manage timelines, deadlines, and compliance for all listings and escrows.
  • Review offers and forward them to sellers after consultation with the Agent.

Marketing & MLS Oversight:

  • Manage the production of marketing materials for all listings, ensuring high-quality standards.
  • Draft and schedule social media posts, company event invitations, and production of prospecting letters.
  • Enter and update property details in the MLS system.
  • Assist with comparative market analyses (CMAs) as needed.

Field Support:

  • Assist the agent with buyers in the field, ensuring seamless support during client interactions.
  • Provide back-up assistance to Designated Listing Managers (DLM) when necessary, including handling showings, sitting inspections, or coordinating photography shoots.
  • Plan and execute company and client events (holiday gift campaigns, client appreciation gatherings, office celebrations)
  • Support occasional open houses and agent-only tours
  • Build and implement systems to streamline workflows and reduce inefficiencies for Agent and the IS Luxury team.
  • Represent IS Luxury and Agents brand in all professional interactions, adhering to company policies and standards.
  • Collaborate with the admin team and other IS Luxury team members to ensure smooth operations.

Qualifications:

  • 2+ years of experience as an Executive Assistant, preferably in real estate or a related field.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Experience with CRM systems (FollowupBoss preferred) and transaction management.
  • Ability to manage high-pressure situations with tact and professionalism.
  • Ability to handle multiple tasks and prioritize effectively.
  • Knowledge of real estate processes, MLS, and marketing practices is a plus.
  • Proficiency in Microsoft Office and other relevant software.
  • Positive attitude, problem-solving mindset, and a strong work ethic.
  • A flexible schedule is a must as some evenings and weekends are required.

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

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#J-18808-Ljbffr IS LUXURY

Job Tags

Holiday work, Full time, Relocation bonus, Flexible hours, Weekend work, Afternoon shift,

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