Job Description

Seeking an experienced full-time, on-site Administrative Assistant to act as receptionist and perform general administrative functions at a business advisory firm for healthcare providers in Nashville, TN.

The Position:

• Receptionist duties including answering phones, screening and distributing correspondence.
• Ordering and stocking office supplies.
• Scanning and filing paperwork.
• Scheduling meetings and preparing meeting space for in-house and digital presentations.
• Daily post office runs and processing of incoming and outgoing mail.
• Depositing and recording client payments.
• Planning for staff birthdays, events and lunches.
• Working closely with the Administrative Director on other duties as needed.

The Requirements:

• Excellent communication skills - proactive, clear, effective (in person and on the phone).
• High attention to detail - ability to analyze, address and implement.
• High emotional intelligence - empathetic and solutions oriented.
• Leadership skills - accountable, self-motivated, compassionate.
• High school diploma.
• Administrative experience.
• Competent typing skills, command of Microsoft Suite (Word, Outlook, Excel, etc.).
• Comfort with office equipment and digital resources (copy machine/scanner, CRMs, Adobe).
• Attitude of excellence, commitment to team & drive to exceed expectations.
• Accounting office experience preferred.

The Rewards:

• Comprehensive Benefits package with group health insurance available first day of the month after hire.
• 10.5 paid holidays per year.
• Paid Time Off.
• 401K after 1 year - 3% employer contribution.
• Salary range $37,000 to $52,000 to start based on experience.

The Company:

MAHAN is a boutique firm of 20 employees that provides business management and advisory services to healthcare providers. For over 30 years, we have offered comprehensive services to propel the businesses of our clients who include dentists, doctors, and chiropractors. We provide financial statements, tax recommendations and filing, practice consulting, payroll and human resources services as well as retirement and pension services.

Our culture is one of passion, quality, drive, and relationship with both our clients and our team. We believe in working hard and enjoying ourselves while doing it.

MAHAN Business Healthcare Advisors is a boutique firm of 20 employees that provides business management and advisory services to healthcare providers. For over 30 years, we have offered comprehensive services to exponentially accelerate the trajectory of doctors, practices, and team members toward freedom, happiness, and independence. We provide financial statements, tax recommendations and filing, practice consulting, payroll and human resources services as well as retirement and pension services.

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