Job Description

Job Description

Job Description

Russell Tobin & Associates is currently seeking a Event Manager, 5+ Months Contract role for one of our Fortune 500 clients, for Cupertino, CA. Apply today for immediate consideration.

• Extensive portfolio of event experience, including international event planning and execution
• Curate VIP and Executive experiences
• Strategy to Execution Program Management for Tier 1 events and experiences
• Identify and recommend cities, dates, and specific venues that meet the program's requirements and budget
• Research, arrange, and lead site visits with key stakeholders
• Research, arrange, and lead vendor interviews with key stakeholders
• Negotiate and execute contracts with selected vendors to policy, terms and conditions
• Identify and adhere to Project Milestones
• Meet regularly (minimum weekly) with Stakeholders, partner cross functionally with teams across to ensure a seamless attendee experience
• Create, manage, and update program budgets in excess of $1 million
• Identify, justify, and request any additional budget needs
• Manage event logistics including but not limited to registration and travel, hotel rooms (as many as 15,000 room nights per program), ground transportation, food and beverage, production/AV
• Lead and manage hotels, flights, food, and beverage experience for high profile attendees (media)
• Lead a team of support staff (sourcing, planning, attendee management, travel)
• Manage and troubleshoot venue and vendor issues onsite
• Lead the onsite team to ensure an excellent attendee journey
• Post event, review all invoices for accuracy, process invoices, host debrief meetings, and file all documentation
• Confident and able to communicate the needs of our team to the larger workgroup
• Comfortable with cross functional workstreams
• Takes a consultative approach to program planning
• Clear, concise, and timely communication skills

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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