Job Description

Job Description

Our client located on the Northside of Indianapolis is seeking an Executive Assistant to join their growing organization. This individual will support 3-4 leaders and departments by ensuring smooth daily operations and handling a wide range of administrative responsibilities.

Responsibilities

• Coordinate and schedule meetings, appointments, and events.
• Manage calendars for senior leaders
• Prepare agendas, materials, and logistics for meetings.
• Provide support for onsite and offsite functions, including room setup and catering
• Draft, edit, and format correspondence, reports, forms, and presentations.
• Assist with expense tracking and reconciliation.
• Order office supplies and keep supply areas well-organized.
• Arrange domestic and international travel accommodations, transportation, and itineraries for staff and guests.
• Register staff for conferences and events.
• Manage general correspondence on behalf of senior leaders
• Provide administrative support for Board meetings.

Requirements

• Associates or Bachelor degree preferred
• 5+ years of administrative experience, ideally supporting senior leadership teams/individuals
• Advanced Microsoft Suite (Word, Excel, PowerPoint)
• Project Management software experience a plus

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