Job Description

Job Title: Bookkeeper Assistant & Farm Office Associate
Position Type: Full-Time Only on site

Company Overview:
At Cal Farms, Inc., we are a progressive and expanding agricultural company committed to excellence and innovation. We are seeking a highly organized and proactive Full Charge Bookkeeper & Farm Office Associate to join our dedicated team. This unique, full-time role combines essential accounting functions with the administrative support necessary to keep our office and farm operations running smoothly. This is an excellent opportunity to contribute to a company that values efficiency, integrity, and growth.

Position Summary:
As a Full Charge Bookkeeper & Farm Office Associate, you will play a pivotal role in ensuring the financial health and operational efficiency of the company. In this dual capacity, you will manage all bookkeeping and accounting functions while supporting day-to-day office activities. You will work closely with our management team to drive business objectives and help facilitate seamless communication and operations across departments.

Key Responsibilities:

Accounting & Bookkeeping:

• Oversee the preparation and enforcement of accounting policies and procedures, ensuring compliance with internal controls.
• Manage daily accounting tasks including accounts payable, accounts receivable, payroll, and bank reconciliations.
• Utilize QuickBooks to maintain accurate general ledger entries, track financial transactions, and monitor the financial status of the company.
• Prepare timely and accurate financial statements, reports, and forecasts for management review.
• Analyze financial performance and present variance reports, identifying trends, opportunities, and potential concerns.
• Coordinate external audits and manage tax filings in compliance with government regulations.
• Assist in the preparation of annual budgets and financial projections.

Farm Office Operations:

• Provide exceptional customer service by answering phones, managing inquiries, and building strong relationships with vendors, clients, and team members.
• Accurately input orders, generate invoices, and maintain essential crop and production records.
• Organize and schedule appointments, shipments, and logistics, ensuring efficient and timely operations.
• Monitor inventory levels for packaging supplies and roll product labels as needed.
• Conduct field, warehouse, and housing checks to ensure compliance with operational standards.
• Assist with miscellaneous office and farm tasks to support day-to-day activities and contribute to the overall efficiency of operations.

General Administrative Support:

• Provide administrative assistance to various departments to ensure smooth and efficient office operations.
• Collaborate with management to drive process improvements and resolve challenges that may arise.
• Demonstrate flexibility and initiative in a fast-paced, evolving environment.

Qualifications:

• Experience with QuickBooks is required to successfully manage accounting functions and ensure accuracy in financial reporting.
• Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
• A minimum of 5+ years of hands-on accounting experience, particularly in managing full charge bookkeeping for a major company or division.
• Strong proficiency with Microsoft Excel and Word; advanced skills in 10-key data entry.
• Detail-oriented with the ability to multitask and meet deadlines in a dynamic, fast-paced environment.
• Strong analytical skills, with the ability to identify trends and financial opportunities.
• Excellent verbal and written communication skills, with the ability to collaborate effectively with diverse teams.
• Previous experience in a culturally diverse environment is an advantage.
• Spanish-speaking skills are a plus but not required.

Compensation & Benefits:

• Pay: Starting at $25 to $30/hour, based on experience.
• Benefits: 40 hours of accrued sick leave, medical insurance plans available.
• Working Conditions: Primarily office-based with occasional fieldwork and travel. Casual work attire is encouraged, as we maintain a comfortable and flexible work environment.

Why Join Us?
At Cal Farms, Inc., we pride ourselves on fostering a collaborative and growth-oriented work environment. We offer competitive compensation, a supportive team, and opportunities for professional development. By joining us, you’ll be part of a forward-thinking company that values both the individual and the collective success of the team.

How to Apply:
If you are ready to contribute to a dynamic and growing company, please send your resume to resume@calfarmsinc.com . We look forward to reviewing your application and exploring how you can be a valuable asset to our team.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person

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