Job Description

Job Description

Job Description

Designation Personal Assistant/Office Manager

Location Onsite in Schaumburg IL

Benefits:

Medical, Vision and dental insurance per the company plan

Responsibilities:

• This position combines the dual responsibilities of Office Management and Personal Assistance, requiring a capability of efficiently handling both operational and executive support tasks.

• Assist internal teams with coordination of activities as needed

• Keep information confidential and secure inline to company policy and procedures

• Managing calendars: schedule meetings, appointments, and events, and manage their clients calendar.

• Travel, pick and drop from home to office / office to home, drive to attend conference and meetings,

• Sometimes extensive driving requires as per needs of business, pickup drop lunch and utilities as per needs (should have valid driver's license with great driving skills)

• Handling correspondence: manage their client email, faxes, and post, and may draft emails and respond to inquiries.

• Arranging travel: may arrange flights, hotels, rental cars, and itineraries for their clients.

• Managing office systems: maintain office systems, including data management and filing.

• Preparing documents: may produce reports, presentations, and briefing papers.

• Running errands: may run errands for their client, such as picking up dry cleaning or grocery shopping.

• Handling special projects: may help with special projects, such as planning events, coordinating charity efforts.

• Meeting and greeting visitors: PAs may meet and greet visitors at all levels of seniority.

• Liaising with others: PAs may liaise with clients, suppliers, and other staff.

• As the Executive Personal Assistant, you will be responsible for effectively coordinating a complex and ever-changing calendar of meetings, travel, and events.

• Manage and maintain executives schedule, meeting logistics, travel arrangements (commercial/private), calendar management, for both personal/professional and create itineraries with updates on a regular basis.

• Open, sort, and distribute incoming correspondence, handle highly confidential and non-routine information.

• Arrange related details for conferences and speaking engagements, including promotional merchandise.

• Seek estimates, check status, oversee shipping/delivery, and resolve issues for items in home or office.

• General office support includes printing documents, drafting correspondence, research, and data entry.

• Book and coordinate personal appointments with privacy and discretion.

• Help the CEO with any project management needs and any projects that arise.

• Assist on personal support, including running various errands and personal gifts.

• Help coordinate corporate events and parties, including catering for luncheons, and assist with

• setup, clean-up and support during such events.

• Office support such as ordering supplies, stocking, and work requests with building management

• Run items between home and office including documents, lunch, supplies, and executive vehicle.

• Assist with business and personal technology needs and troubleshooting.

• Any other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

• Develops and maintains relationships in executives, s personal and professional life.

• Additional responsibilities as per the directive of the management.

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