Job Description

Job Description

Job Description

About Our Client

Our client represents a distinguished, family-run live entertainment enterprise with more than 100 years of leadership in the performing arts industry. Managing landmark theatrical venues—including top-tier Broadway theaters—this company both produces and showcases exceptional stage performances and musical events while pioneering new approaches to captivate tomorrow's audiences.

Position Summary

Our client seeks an outstanding Executive Assistant to deliver comprehensive administrative support to the President/Owner and family members. This position demands a distinctive combination of executive assistance, personal support, and administrative excellence executed with complete professionalism and confidentiality. The successful candidate will be self-motivated, exceptionally well-organized, and capable of identifying needs and acting autonomously within the dynamic entertainment business landscape.

Primary Responsibilities

Executive & Administrative Support:

• Maintain and update executive contacts and personal donation records
• Coordinate conference room calendars and executive office meal orders
• Provide desk coverage for Senior Executive Assistant as needed
• Screen and manage incoming calls; deliver accurate messages
• Exercise sound judgment in handling confidential information

Travel & Event Coordination:

• Manage opening night events, invitations, gifts, and event photography
• Coordinate holiday gift wrapping and delivery
• Arrange personal reservations and appointments
• Coordinate ticketing schedules for special events
• Organize and schedule travel arrangements for executives
• Oversee family holiday cards and mailings

Family & Household Management:

• Organize and submit medical reimbursements
• Track school payments and donation records
• Manage household vendor contacts, board lists, and insurance documentation
• Review personal financials and handle errands as needed
• Maintain household calendar of school events and family activities

Additional Duties:

• Respond to emails, texts, and calls outside normal business hours when necessary
• Prioritize projects according to family needs
• Perform additional duties as assigned
• Provide office management support- Order stationery and supplies
• Take immediate, effective action in high-pressure situations

Schedule: Monday through Friday, 10:00 AM to 6:00 PM

• Some evening and weekend availability may be needed

Requirements

• Strong verbal and written communication skills
• Exceptional organizational and multitasking abilities
• Bachelor's degree in Business Administration, Office Management or equivalent
• Advanced proficiency in Microsoft Office Suite
• High degree of attention to detail
• Professional demeanor and appearance
• 5+ years of relevant executive assistant or high-level administrative experience (preferably within the entertainment industry)
• Resourceful problem-solver who thrives in emergency situations
• Proven ability to handle confidential information with discretion
• Team player with excellent character and work ethic
• Experience with QuickBooks

Benefits

Compensation: $110,000 - $120,000 base
Benefits: Comprehensive medical, dental, vision, life insurance, LTD and PTO

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.

Privacy and Pay Equity:

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at
• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

State-Specific Information:

• Rhode Island: We do not request or require salary history from applicants.
• Connecticut: We provide wage range information upon request or before discussing compensation.
• New Jersey: We do not inquire about salary history unless voluntarily disclosed.

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Tags

Work at office, Local area, Immediate start, Monday to Friday, Night shift, Weekend work, Afternoon shift,

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